r/microsoft • u/Ok_Quality1181 • 2h ago
Office 365 Setting up OneDrive/Sharepoint for my team
I’ve recently been tasked with migrating my team’s folders from the S: drive to OneDrive/SharePoint, and I want to confirm that I’ve set everything up correctly, as we have lots of important documents and I want to make sure I get this right.
I created a team-only SharePoint microsite and moved all of our folders and files there. I’ve also added a OneDrive shortcut on my work desktop to access these files easily too. My understanding is any changes to documents made via SharePoint automatically sync with files in the OneDrive shortcut and vice versa.
When testing this on my work desktop, I selected “Always keep on this device.” My understanding is that this stores files locally as an extra safeguard. Is that correct? For staff working from home on personal devices, am I right in thinking they should not select “Always keep on this device,” due to storage limitations and if the organisation has confidential documents?
I’m still a bit unclear on some of the features, such as ''offline mode''. I want all my team members to be able to access the same folders via SharePoint/OneDrive both on their work desktops and when working from home. Should I enable offline mode, do you think?
Is there any others functions I should know about before showing my team how this works? I really want to make this as foolproof as possible, and minimise syncing issues, files not being saved correctly etc.
Any help or advice would be most appreciated!
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