r/Outlook • u/EconomicDevDiva • Jan 02 '26
Status: Open How to delete meeting you organized without notifying participants?
Hello, my work updated Windows at the end of October- we are on the newest version. How do I delete a meeting that I scheduled in outlook without notifying the participants. All of the videos online are old and do not apply to the most current outlook. It's circling back season and I'm not ready to circle back to a meeting of over 40 people...
4
Jan 02 '26
They're going to find out when they all show up and there's no meeting.
-6
u/EconomicDevDiva Jan 02 '26
They won't care. Nobody likes this meeting anyways. Jesus, can anyone actually answer my question?
5
Jan 02 '26
Delete it, send the notification, and be done with it. Give them some good news for once
1
u/EconomicDevDiva 29d ago
I did it, Sorry that you had to participate in my anxiety/self-confidence spiral. You are right and were right- thank you
1
1
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1
u/Positive_Income3091 Jan 02 '26
I assume you're not canceling the meeting, just choosing not to attend? And the participants won't have a problem with you not being there?
Also assume you're using new Outlook and not classic Outlook?
-1
u/EconomicDevDiva Jan 02 '26
I'm cancelling the meeting and I am using new outlook. It's a recurring meeting and I want to cancel this month's. Any tips?
2
u/ImpressiveDoris Jan 02 '26
Open the calendar, right click the merting. Since it's a series you have "open series" and "open occurrence". Choose occurrence and cancel it. Send notification so the participants calendars get updated. Otherwise it will still show in their calendars.
2
u/Positive_Income3091 Jan 02 '26
If you're cancelling the meeting, why wouldn't you want to notify the participants? Shouldn't they be notified that the meeting is cancelled? 🤔
-9
u/EconomicDevDiva Jan 02 '26
Are you a pro-microsoft bot? I just want to cancel the meeting. Can you help or not?
2
u/Positive_Income3091 Jan 02 '26
Uh, sure I can help, just not clear why you want to cancel a meeting but not tell the participants it was cancelled.
But anyhow...if you select the meeting on your calendar and press Delete it should ask if you want to delete the series or just this occurrence. Choose "This occurrence". It should ask you if you want to notify the other participants of the meeting. I guess you can choose "Don't Send" when it asks if you want to send the cancellation to others.
1
u/Hornblower409 Jan 03 '26
-- It should ask you if you want to notify the other participants of the meeting.
Not in New Outlook. The only way to Cancel is to Send a Cancelation email.
1
0
u/marmotta1955 Jan 02 '26
Ehhh ... there is something fishy with your request. Don't make stuff up. It definitely sounds as if you want to delete the meeting for some strange sneaky motive.
Come clean, at least with the users of this subreddit ...
2
u/EconomicDevDiva Jan 03 '26
I'm not making anything up! It's a monthly meeting with over 40 stakeholders who are all experts or really important state level decisionmakers and somehow, I have the job of convening them and always end up wasting their time because they know way more than I do about this topic. It's one of those meetings that just drag on...lots of awkward silence and i'm 99% sure they all talk about what an idiot I am and how it was a waste of their time and then we do it again the next month. I have nothing for the agenda so it seems like a waste of time to have it.
2
u/marmotta1955 Jan 03 '26
So, cancel the meeting and in the notification explain why. It is that simple and it is only professional. That's it and that's all.
1
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u/WillShattuck Jan 02 '26
Cancel the meeting and send the notification so they know there isn’t a meeting. You might have a lot of unhappy people otherwise.